Invitation

You are warmly invited to participate in the 2018 Coast to Coast Conference as a sponsor and/or exhibitor.  It is important that Coast to Coast continues to hold its position as a high profile national forum, and your organisation’s support is deeply appreciated in making this possible.

Coast to Coast is Australia’s national coastal and marine management conference, focussed on how we manage and plan our coastal zone – today and into the future. The conference provides an opportunity for industry, researchers, governments and all stakeholders to share knowledge and experiences in coastal and marine science, policy, governance and on-ground planning and management initiatives.

Hobart has hosted Coast to Coast in 1994, 2004 and now for the third time in 2018, when we anticipate over 400 delegates will join us in April at the Hotel Grand Chancellor.

Support of the conference and exhibition will provide your organisation with a number of key benefits beyond those received through your chosen Sponsorship Package, such as:

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Building new practitioner networks during the conference helping to leverage your organisation’s existing industry relationships and developing new ones in this sector.
  • promoting your organisation’s products and services directly to key decision makers.
  • Building the experience, capacity and connections of your key personnel in the coastal and marine space.

Sponsorship Opportunities

A variety of sponsorship packages are being offered. We also invite any new proposals you may wish to put forward.  The Organising Committee is happy to negotiate a package that will bring maximum benefit to your organisation and the conference.

Please contact Liz Hafner at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities.

e: liz@conferencedesign.com.au
p: 03 6231 2999

Please click on the packages below to see the inclusions.

All costs are in Australian Dollars and include GST.

2017 Packages

  • Platinum Sponsor: $27,500
  • Gold Sponsor: $19,000
  • Silver Sponsor: $15,000
  • Bronze Sponsor: $11,000
  • Conference Dinner Sponsor: $9,000
  • Welcome Reception Sponsor: $5,500
  • Keynote Speaker Sponsor: $5,500
  • Field Trip Sponsor: $3,500
  • Conference Satchel Sponsor: $3,000
  • Name Badge Sponsor: $3,000
  • Exhibitor: $2,500
  • Coast to Coast Supporting Organisation: $1,650
Banded Stilt 19080

Platinum Sponsor - $27,500 (Inc GST)

Becoming a Platinum Sponsor gives your organisation maximum exposure at the conference and the opportunity to develop an ongoing relationship with the conference delegates and Australian Coastal Society members.

Benefits:

  • Ten minute address during a plenary session
  • Acknowledgment as the Platinum Sponsor at the Welcome Reception, Poster Session and Conference Dinner.
  • Acknowledgment as the Platinum Sponsor during the opening plenary session.
  • Four banners displayed during the conference: two in the plenary hall and two in the catering area.
  • Four full registrations including the welcome reception, poster session and conference dinner.
  • Two exhibitor registrations (not including social functions)
  • Two exhibition booths in a preferred position (subject to the date of booking).
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • Two PDF e-satchel inserts.
  • Delegate list.

Gold Sponsor - $19,000 (incl GST)

Benefits

  • Five minute address during a plenary session
  • Acknowledgement as a Gold Sponsor at the Welcome Reception, Poster Session and Conference Dinner.
  • Acknowledgement as a Gold Sponsor during the opening plenary session.
  • Two banners displayed during the meeting: One in the plenary hall and one in the catering area.
  • Three full registrations including the welcome reception, poster session and conference dinner.
  • Two exhibitor registrations (not including social functions)
  • Two exhibition booths in a preferred position (subject to the date of booking).
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • Two PDF e-satchel inserts.
  • Delegate list.

Silver Sponsor - $15,000 (incl GST)

Benefits

  • Acknowledgement as a Silver Sponsor at the Welcome Reception, Poster Session and Conference Dinner.
  • Acknowledgement as a Silver Sponsor during the opening plenary session.
  • Two full registrations including the welcome reception, poster session and conference dinner.
  • Two exhibitor registrations (not including social functions)
  • One exhibition booth in a preferred position (subject to the date of booking).
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • One PDF e-satchel inserts.
  • Delegate list.

Bronze Sponsor - $11,000 (incl GST)

Benefits

  • Acknowledgement as a Bronze Sponsor at the Welcome Reception, Poster Session and Conference Dinner.
  • Acknowledgement as a Bronze Sponsor during the opening plenary session.
  • One full registrations including the welcome reception, poster session and conference dinner.
  • Two exhibitor registrations (not including social functions)
  • One exhibition booth in a preferred position (subject to the date of booking).
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • One PDF e-satchel inserts.
  • Delegate list.

Dinner Sponsor - $9,000 (incl GST)

The Dinner is always the highlight of the conference. Sponsoring the dinner is a fantastic opportunity to promote your organisation in a fun and relaxed environment. The dinner sponsorship also includes a chance to address delegates.

Benefits

  • Logo and acknowledgement as Dinner Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Verbal acknowledgement as Dinner Sponsor during the dinner.
  • Opportunity to address delegates during the dinner (5 minutes).
  • Two pull-up banners displayed in prominent locations during the Dinner.
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsor’s slide.
  • One PDF e-satchel inserts.
  • Delegate list.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the Dinner.
  • Four complimentary tickets to the Dinner.

Welcome Reception Sponsor - $5,500 (incl GST)

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the conference. 

Benefits

  • Logo and acknowledgement as Welcome Reception Sponsor on all conference material including print, PDFs and broadcast emails.
  • Verbal acknowledgement as Welcome Reception Sponsor during the Welcome Reception.
  • Opportunity to address delegates during the Welcome Reception (5 minutes).
  • One pull-up banner displayed in a prominent location during the Welcome Reception.
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.
  • Logo displayed on a joint sponsors slide in the plenary hall.
  • Logo displayed on an individual sponsor’s slide during the Welcome Reception.
  • Four complimentary tickets to the Welcome Reception.

Keynote Speaker Sponsor - $5,500 (incl GST)

As a Keynote Speaker Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with an industry leader in your field. A range national keynote speakers will be invited to present at the meeting.

This opportunity is subject to the approval of the speaker and the committee.

Benefits

  • Logo and acknowledgement as supporting the attendance of the speaker on all conference materials including print, PDFs and broadcast emails.
  • Logo & hyperlink displayed with the speaker on the conference website.
  • Logo displayed with the speaker on the on-line program.
  • Verbal acknowledgement as Speaker Sponsor at the commencement their presentation.
  • Logo printed with the speaker in the pocket program.
  • Logo & hyperlink displayed with the speaker in the meeting App.
  • Logo displayed on a slide before & after the speakers presentation.
  • One pull-up banner in the plenary hall during the presentation.

Field Trip Sponsor - $3,500 (incl GST)

Benefits

  • Printed logo on bus signage
  • Opportunity for a five minute address during the tour
  • Opportunity to display a stand alone banner in the conference exhibition area
  • Two complimentary tickets to your sponsored field trip
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.
  • Logo displayed on an individual sponsor’s slide.

Satchel Sponsor - $3,000 (incl GST)

Each participant will receive a high quality satchel printed with your logo. Your logo is guaranteed to be seen every day during the meeting. The satchel will be selected to ensure delegates keep using it after the meeting. 

Benefits

  • Logo and acknowledgement as Satchel Sponsor on all conference materials including print, PDFs and broadcast emails.
  • Logo printed on each delegate satchel.
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.
  • Two satchel inserts.

Name Badge Sponsor - $3,000 (incl GST)

This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the conference.

Benefits

  • Logo and acknowledgement as Name Badge Sponsor on all conference material including print, PDFs and broadcast emails.
  • Logo printed on each delegate name badge.
  • Logo & hyperlink on the conference website.
  • Profile on the conference website.
  • Logo & hyperlink on the conference App.
  • Profile on the conference App.
  • Logo in the pocket program.

Exhibitor - $2,500 (incl GST)

The exhibition will run for the duration of the meeting with morning tea, afternoon tea and lunch served in the exhibition area. The welcome reception will also be held in the exhibition area.

Each exhibition site includes:

  • Area measuring 3-metres wide x 2-metres deep.
  • Booth structure with side walls and back wall.
  • Header board with your company name.
  • Trestle table with table cloth.
  • Two chairs.
  • Two spotlights.
  • One 4 amp power outlet.
  • Organisation listed on the conference website.
  • Logo & hyperlink on the conference website.
  • 50-word profile on the conference website.
  • Logo & hyperlink on the conference App.
  • 50-word profile on the conference App.
  • Logo in the pocket program.
  • Two registrations including the social functions.
  • Delegate list.

Coast to Coast 2018 Supporting Organisation - $1,650 (incl GST)

This sponsorship opportunity is for organisations that wish to make a modest contribution towards the success of the Conference.  It offers exposure of your organisation and logo.

Benefits

  • Acknowledgement with the group of similar Supporting Organisations
  • Logo & hyperlink on the conference website.
  • Logo & hyperlink on the conference App.
  • Logo in the pocket program.

Exhibition Floorplan

Booth #
1 Geoscience Australia
2
3 Supported by NRM South through funding from the Australian Government’s National Landcare Programme.
4 Department of Primary Industries, Parks, Water and Environment – Aboriginal Heritage Tasmania
5 National Climate Change Adaptation Research Facility (NCCARF)
6
7

Terms and Conditions for Sponsors and Exhibitors

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship and Exhibition Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Bump in details to be confirmed.

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.

When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 4.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.

About the Association

The Australian Coastal Society (ACS) was initiated at the Coast to Coast Conference in Tasmania in 2004. The idea was floated as a means for those interested in coastal matters to communicate between conferences and where possible take resolutions of the conference to appropriate levels of government.

The idea was discussed further at the Coast to Coast Conference in Melbourne in 2006 and it was agreed that Bruce Thom develop a constitution of a company limited by guarantee that would operate on a national basis.

This plan was accomplished and in 2008 at the Coast to Coast Conference in Darwin the constitution was ratified and an Executive appointed. The company received charitable status in 2011.

Conference Managers

Please contact the team at Conference Design with any questions regarding the conference.
Photography Credits Tourism Tasmania, Joe Shemesh, Graham Freeman, Hobart City Council, Simon Cuthbert, Matt Glastonbury, Hype TV, Aerial Vision Australia, Rob Burnett, Jonathan Wherrett, Eric Woehler
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